Terms and Conditions

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Last Updated: January 2026

Please read these Terms and Conditions carefully before registering for the 2026 Bethel Trip (July 27 - August 2, 2026). By submitting a deposit and/or payment, you agree to be bound by these terms.

1. Trip Organization

This trip is organized by Paul Terry as an independent travel group for Jehovah's Witnesses and friends. This trip is not officially sponsored, endorsed, or organized by the Watch Tower Bible and Tract Society or any of its entities.

2. Registration and Payment

2.1 Deposit

• A non-refundable deposit of $50 per person is required to secure your spot on the trip.
• Your spot is not guaranteed until the deposit is received.
• Deposits are non-refundable under all circumstances.

2.2 Payment Schedule

• At least one-third (1/3) of your total trip cost is due by May 16, 2026.
• At least two-thirds (2/3) of your total trip cost is due by June 16, 2026.
• Full payment is due by June 27, 2026.
• You may make payments of any amount, at any time, as often as you like, as long as you meet the due dates above.
• Failure to meet payment deadlines may result in forfeiture of your deposit and cancellation of your reservation.

2.3 Accepted Payment Methods

We accept Cash App ($cterry216), Zelle, checks, money orders, and credit cards (via PayPal).

3. Cancellation and Refund Policy

3.1 Trip Cancellation by Organizer

If we cancel the trip for any reason, all money paid (including deposits) will be refunded in full.

3.2 Cancellation by Participant

• Before June 6, 2026: 80% of money paid (excluding the non-refundable deposit) will be refunded.
• After June 6, 2026: No refund will be given unless you find a suitable replacement participant who pays the full trip cost.
• All cancellations must be submitted in writing via email to paulterry@mail.com.

3.3 No-Show Policy

Participants who fail to show up on the departure date without prior cancellation will not receive any refund.

4. Trip Inclusions and Exclusions

4.1 Included in Trip Price

• Round-trip bus transportation from Cleveland, Ohio
• 6 nights hotel accommodations (shared rooms based on registration)
• Tours of Canada Bethel (Toronto), Warwick World Headquarters, and Patterson Educational Center
• MET Museum Bible History Tour
• NYC sightseeing activities as listed in itinerary

4.2 NOT Included in Trip Price

• Meals (except where specifically noted in detailed itinerary)
• Personal expenses and shopping
• Travel insurance
• Gratuities for bus driver
• Any activities not specifically listed in the itinerary

5. Itinerary Changes

6. Natural Disasters and Force Majeure

No refunds are granted for natural disasters, severe weather, pandemics, acts of God, terrorism, civil unrest, or other force majeure events that interrupt or alter the itinerary. Travel insurance is strongly recommended.

7. Participant Responsibilities

7.1 Identification and Documentation

• Participants must bring valid government-issued photo identification for the Canada border crossing.
• U.S. citizens need a valid passport, passport card, or enhanced driver's license for entry into Canada.
• Non-U.S. citizens are responsible for ensuring they have proper documentation for international travel and re-entry to the United States.

7.2 Health and Medical

• Participants must be in sufficient physical condition to participate in walking tours and activities.
• Participants are responsible for bringing any necessary medications.
• The organizer is not responsible for medical expenses incurred during the trip.

7.3 Conduct

• Participants are expected to conduct themselves in a manner befitting Jehovah's Witnesses and friends.
• The trip coordinator reserves the right to remove any participant whose conduct is disruptive or inappropriate, without refund.

8. Liability and Insurance

8.1 Limitation of Liability

The trip organizer, Paul Terry, acts only as an agent for participants in arranging transportation, accommodations, and tours. The organizer is not responsible for:

• Acts or omissions of third-party service providers (hotels, bus companies, tour facilities, restaurants)
• Loss, damage, or theft of personal property
• Personal injury, illness, or death
• Delays, cancellations, or changes by third parties
• Any damages or losses arising from participation in this trip

8.2 Travel Insurance

Participants are strongly encouraged to purchase travel insurance to cover trip cancellation, medical expenses, and other unforeseen circumstances. The organizer does not provide travel insurance.

9. Roommate Assignments

• Room assignments are based on the number of people per room selected during registration.
• If you need assistance finding a roommate to share costs, contact the trip coordinator.
• Single room upgrades are subject to availability and price differences apply.
• The organizer reserves the right to make final room assignments to optimize group accommodation.

10. Photography and Publicity

By participating in this trip, you grant permission for photographs or videos taken during the trip to be used for promotional purposes for future trips. If you do not wish to be photographed, please inform the trip coordinator.

11. Governing Law

These Terms and Conditions are governed by the laws of the State of Ohio, United States. Any disputes shall be resolved in the courts of Cuyahoga County, Ohio.

12. Changes to Terms

The trip organizer reserves the right to modify these Terms and Conditions at any time. Participants will be notified of material changes via email. Continued participation after notification constitutes acceptance of the modified terms.

13. Acknowledgment and Agreement

By submitting payment for this trip, you acknowledge that you have read, understood, and agree to these Terms and Conditions in their entirety.

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